If you own your own company and you print a lot, this can be hard to handle. This can also take up a lot of your time that would be better spent in other areas of your business. To help you, you should hire a managed print service. Below are three reasons why this is a good idea.
A managed print service can determine how much your company prints. This will help you know what your print costs are going to be so you can plan for this in your budget. This is beneficial as you do not want to be hit with a large amount and not expect it. This way you could budget beforehand for your printing needs.
The managed print service can depend how much your company prints from each department. For example, one department may print much more than another. This can make a difference if each department is in charge of purchasing all printing supplies.
This will also allow you to realize that you are spending too much money, such as for printing supplies that are sitting around your offices, such as toner cartridges.
A managed print service can also help you consolidate hardware in your company. This means they can determine if you have the right amount of printers for your company. Along with this, the managed print service can determine the amount of fax machines, scanners, and copiers that your company uses.
The managed print service can determine the age of each piece of hardware, how much the hardware is used on a regular basis. This can tell you if you have enough printing equipment. You may also have too much equipment, such as printers that are not being used.
You may have a few printers in an office area that employees use. For example, you may have a printer for every two employees. If so, the managed print service can determine if only one printer could be used for the whole group of employees. This can save you a lot of money as you would not have to purchase as many printers and you would also not have to purchase toner and ink for the printers. You also would not have to worry about your IT staff spending time working on as many printers.
The managed print service can tell you of many more benefits this service can offer your company.